Privacy policy
How this site handles personal information, written to match what it actually does.
Draft, not yet reviewed. This describes the site's real behaviour accurately, but it is not a substitute for legal advice. Everything in amber needs the business's own details, and the whole document should be reviewed against the Data Privacy Act of 2012 (RA 10173) before launch.
Who we are
This site is operated by [registered entity name], [registered address]. For anything in this policy, contact our Data Protection Officer at [DPO name and email]. RA 10173 requires a personal information controller to designate a DPO, so this must be filled in before the site takes live enquiries.
What we collect
What you type into the quote form:
- Full name (required)
- Work email (required)
- Company, mobile number, city or location
- Pod type and quantity you are interested in
- Anything you write in the message field
If you sign up for our newsletter: your email address, the page you signed up on, and the date and time.
We do not ask for, and you should not send, government identifiers, payment details or any sensitive personal information as defined by RA 10173.
Why we collect it
To prepare and send you a quotation, and to answer your enquiry. Newsletter addresses are used only to send the newsletter you asked for. Nothing else. We do not sell it, rent it, or use it for advertising.
Who else sees it
- Web3Forms — the quote form posts to Web3Forms, which forwards the submission to our inbox. They process the data on our behalf. Their privacy terms are at web3forms.com/privacy-policy.
- Google — newsletter sign-ups are recorded in a Google Sheet in our Google account, through a Google Apps Script. Google stores them on our behalf. Their privacy terms are at policies.google.com/privacy.
- Our email provider — [provider], which stores the resulting message.
- Vercel — this site is hosted by Vercel, which handles the request and may log your IP address and browser for security and operational reasons.
- Vercel Speed Insights — the performance measurements described under Cookies and tracking are sent to Vercel, who process them on our behalf.
- Google Fonts — the typefaces load from Google's servers, so Google receives your IP address when the page loads. If that matters to you, the fonts can be self-hosted instead; see the note below.
Cookies and tracking
This site sets no cookies and carries no advertising or social media trackers. It does measure its own performance: Vercel Speed Insights collects loading and responsiveness figures for each page view — render time, layout shift, how quickly the page answered a first interaction — along with the page path and general request information such as country and device type. It is cookieless, it does not identify you, and it does not follow you to other sites, so there is nothing to consent to and no preferences to manage. If anything that does identify visitors is added later, this section must be updated and a consent mechanism added.
How long we keep it
Enquiries are kept for [retention period] so we can follow up on quotations, then deleted. Newsletter addresses are kept until you ask to be removed. Decide this before launch; RA 10173 expects retention to be no longer than necessary.
Your rights
Under RA 10173 you have the right to be informed, to object, to access, to rectify, to erase or block, to damages, to data portability, and to lodge a complaint with the National Privacy Commission. To exercise any of these, contact our DPO above. We will respond within [number] days.
Changes
If this policy changes we will update this page and the date below.
Last updated: [date of legal review] · Draft prepared 1 November 2026